Apostille

(International Document Legalization)

What is an Apostille?

It is the internationally accepted way of providing a guarantee regarding the authenticity of a document. Under The Hague Convention, apostille refers to a special certificate added to the end of the document; thus, making it immediately authenticated and ready for use in the other country that signed the Convention. Canada is now a signatory of the Convention, we can do this quickly and easy.

As of January 11, 2024, Canada joined the Hague Apostille Convention. Now, authenticated documents will include a standard certificate called an apostille. The apostille eliminates steps required to get documents accepted in countries where the convention is in effect, including the legalization by a consular office of the country of destination. This will simplify the acceptance of Canadian public documents in the more than 120 countries that have signed the convention.

For more information, consult the list of countries that are signatories of the Apostille Convention.

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What is Authentication & Legalization?

authentication

Is when a Notary attests documents for use in a foreign jurisdiction; the signature and office of the Notary must be authenticated before the document will be accepted. This is the first of the two-step process of Authentication and Legalization of a document for the countries that are not part of the Hauge Apostille Convention.

legalization

Happens when the duly authenticated document is finally presented to the Consulate of the relevant jurisdiction for certification – confirmation that the correct procedure was followed in our province and/or country. Only then will the document be ready and valid for use in that jurisdiction. This is the case for the countries that are not part of the Hauge Apostille Convention.

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Apostille vs. Authentication & Legalization what is the difference?

Documents notarized by notaries in Canada or any other country that is part of the Hauge Apostille Country List are automatically valid in other countries after the apostille seal. Our Apostille process is equivalent to an “authentication” and “legalization” process in other countries that are not part of the Hauge Apostille Convention.

We often assist our clients apostille their document in the following areas:

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Notarizations

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Identification documentation

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Certified true copies of original documents

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Commercial documents

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Corporate documentation

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Birth Certificates for legal weddings in foreign jurisdictions

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Death Certificates for Probate in foreign jurisdictions

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Diplomas, degrees, and academic transcripts

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Powers of Attorney

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