Authentication and Legalization

Authentication and Legalization of Documents in BC (Apostille Services)

At Zancope Notary Public, we assist clients with the Authentication and Legalization of document for use in foreign jurisdictions. Getting an authentication and legalization completed in BC can be very complex, so with Zancope Notary Public, all you need to do is send us your documents, or sign your documents before us, and we will provide you with the fully authenticated and legalized documents ready to be used at the needed jurisdiction.

For further information or to discuss about getting your documents authenticated and legalized with Zancope Notary Public, please send us an email or call us at 604-260-6783.

What is an Apostille?

It is the internationally accepted way of providing a guarantee regarding the authenticity of a document. Under The Hague Convention, apostille refers to a special certificate added to the end of the document; thus, making it immediately authenticated and ready for use in the other country that signed the Convention. Due to the fact that Canada did not sign the Convention, we must follow a process sometimes known as “chain authentication” or two steps process – a line-up of officials that in turn verifies the document before it can be recognized by the other country.

What is Authentication & Legalization?

Authentication is when a Notary attests documents for use in a foreign jurisdiction; the signature and office of the Notary must be authenticated before the document will be accepted. The Secretary of the Society of Notaries Public of British Columbia authenticates the genuineness of the Notary’s signature and office in a prescribed manner. This is the first of the two-step process of Authentication and Legalization of a document. The second process is the Legalization:

Legalization happens when the duly authenticated document is finally presented to the Consulate of the relevant jurisdiction for certification – confirmation that the correct procedure was followed in our province and/or country. Only then will the document be ready and valid for use in that jurisdiction.

Apostille vs. Authentication & Legalization what is the difference?

Documents notarized by notaries in Canada for use in other countries must go through an “authentication” and “legalization” process. This process of authentication is the Canadian equivalent of the “apostille certificates” process used in countries that are signatories to The Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents (1961). As Canada did not sign this convention, notaries in Canada cannot provide “apostille certificates”.

The authentication and legalization process in Canada, is the equivalent to ‘Apostille’ in other countries, and must be followed in order for a document to be accepted as the equivalent to an Apostille.

We often assist our clients legalize their document in the following areas:

  • Notarizations
  • Identification documentation
  • Certified true copies of original documents
  • Commercial documents
  • Corporate documentation
  • Birth Certificates for legal weddings in foreign jurisdictions
  • Death Certificates for Probate in foreign jurisdictions
  • Diplomas, degrees, and academic transcripts
  • Powers of Attorney

You can count on Zancope Notary Public to provide authentication and legalization services for all your documents.